Job Description

Job Title: Administrative Assistant

Location: Las Colinas, TX (On-site)

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

About Us:

We are a leading healthcare company specializing in innovative clinical support services. Our dynamic and growing team is dedicated to transforming patient care through operational excellence and a commitment to service. We are currently seeking a professional and detail-oriented Administrative Assistant to support our Las Colinas office.

Position Summary:

The Administrative Assistant will play a critical role in supporting our executive and operations teams by managing calendars, coordinating meetings, and ensuring smooth day-to-day office operations. This is a full-time, in-office role with excellent benefits and perks in a collaborative, fast-paced environment.

Key Responsibilities:

• Manage complex calendars and schedule meetings using Microsoft Outlook and Teams
• Prepare and format documents, reports, and correspondence using Microsoft Office Suite
• Coordinate and schedule internal and external meetings, including room reservations and technology setup
• Process and track electronic signatures using DocuSign
• Provide general administrative support, including filing, scanning, copying, and data entry
• Support travel and expense processing through Concur (experience preferred but not required)
• Maintain confidentiality and handle sensitive information with discretion
• Assist with special projects and operational needs as required

Qualifications:

• Minimum 2 years of administrative support experience, preferably in a corporate or healthcare setting
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with Microsoft Teams and DocuSign required
• Familiarity with Concur is a strong plus
• Excellent verbal and written communication skills
• Strong attention to detail and ability to manage multiple priorities
• Professional demeanor and polished presentation

Why Join Us:

• Competitive salary and full benefits package
• Generous paid time off and holidays
• Collaborative and inclusive team environment

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