Local candidates only!
Job Title: Executive Assistant
Work Location: 1585 Broadway New York NY USA 10036
Pay Rate: $30/hr on W2 (no benefits)
Period 08/07/2025 to 02/06/2026
Description:
Role is 5 days a week in office. There is no opportunity for remote working.
Summary of Primary Role
Execute and ensure an efficient workflow for Office Services requests, process invoices, and provide entry-level administrative backup support.
Key Internal/External Contacts
Daily interaction with all levels of management and professionals throughout Morgan Stanley.
Primary Responsibilities
Administrative Support
• Perform Reception duties on IBD Management floor, meeting and greeting visitors, when needed
• Reserve conference rooms
• Coordinating and reserving Visitor Office Space
• Coordination of incoming and outgoing deliveries and packages
• Serve as floor fire wardens
• Back up basic administrative functions
• Projects as required
Expense Management
• Process invoices through SMAART system
• Process and approve Ariba orders for office supplies, business cards, stationery, etc.
Provide backup support when needed for maintenance/facility requests
• Submit request tickets to assist Office Services Manager with:
o Office cleaning/spills
o Ladies/Men’s Room tickets (i.e., bathroom clogs, un-kept stalls, etc.)
o Pantry Requests (i.e., broken ice machine, refrigerator defrost, broken vending machine/coffee machine)
o Garbage pickup/Confidential Waste bin deliveries
o Light bulb replacement
o Replacement Office/Desk/Filing cabinet keys
o Air conditioning/heating adjustments
o Mechanical issues (i.e., air vent malfunctions)
o Headset, webcam, speaker puck installations when requested
• Assist with onboarding new hires and transferred employees
• Oversee headset, webcam, speaker puck inventory
• Stock new hire desks with basic office supplies and ensures workstation and telephone are connected
• Assist with coordination of packing and shipping termed employees personal items
• Clean Desk Champion - Coordinating with Building Services to have termed employee’s desks deep cleaned upon leaving
• Update and maintain floorplans
• Office Nameplate replacements/updates
• Espace/Manhattan seating updates
• Assist Office Services Manager with physical move coordination, which could require working an occasional weekend, or working overtime on a weekday
• Process Market Data requests
Technical Skills: Microsoft Office Applications helpful
Skills: Excellent communication, writing, judgment, and problem–solving skills, strong attention to detail, solid organization/time management, enthusiastic, positive team player who is willing to help out and who works well with colleagues, ability to work in a face-paced environment and handle multiple tasks concurrently, flexible to taking on additional tasks as department grows or changes.
...Behavior Analysis & Clinical Science - 1 Year Post-Doctoral Fellowship Job no: 493822 Work type: Faculty (Non-Tenure Track) Location: Orlando, FL, Winter Park, FL Categories: Health Professions Division: Academic Affairs Position Summary: The Department...
...Associate Director Patient Experience Data IQVIA has prioritized the generation and delivery of high-quality Patient Experience Data (PED) by building a suite of Clinical Outcome Assessment (COA) service offerings that provide an end-to-end patient experience. These...
...Call Center Supervisor Location: Sandy Springs, GA - onsite Are you prepared to lead a team that transforms lives and revolutionizes... ...data-driven insights to oversee intricate processes Manage performance metrics, policies, and procedures Identify opportunities...
We are the home for all tech enthusiasts - or anyone who feels comfortable in the tech world. This is where you belong if you are an IT specialist or a future thinker - in any case: just you! As a partner in tech, we develop IT projects for the entire REWE Group.We digitize...
...SAP Basis Administrator III Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural...