Job Description

The Transaction Coordinator position will be responsible for the operational oversight for a complex and/or prominent portfolio of properties on behalf of one or more clients. The Transaction Coordinator will support simple lease acquisitions and dispositions, research companies, landlords, and potential subtenants. Gather and evaluate real estate market and property data; this can include conducting market calls, previewing space opportunities, developing fact sheets and tour books, and gathering photos and floor plans as necessary. It is also the responsibility of the Transaction Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results. Essential job functions include preparing proposals and presentation decks incorporating text, charts, tables and other documents using various software packages; tracking and reporting upcoming lease expirations and other critical dates; monitoring and evaluating implementation programs against strategies and providing timely reporting of the effectiveness of strategy against implementation; reviewing abstract complex real estate documents as part of the team’s underwriting and due diligence process; preparing negotiation summaries/RFP comparison matrixes; gathering data and real estate market information from research and brokers; assisting in the preparation of market and demographic information for use in presentations and meetings; coordinating financial analysis; drafting and processing all Broker engagement letters; processing paperwork and acting as a liaison between Real Estate, Lease Administration and Facility Management; reviewing and understanding broker market surveys and deliverables prior to client delivery; completing portfolio reporting for Transwestern and the client(s); ensuring and managing the quality and timeliness of transaction information entered into all databases; preparing transaction communication tools and packages for management for internal approval process; assisting team with business development and monitoring the team’s pipeline and deal activity in XRM or other databases as assigned; completing accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items; maintaining professional, positive, and proactive performance at all times; assisting other Brokerages as available as needed; and other duties and assignments as requested. Position requirements include a bachelor’s degree in business, economics, real estate, or related field preferred; a minimum of 2-4 years of administrative experience in commercial real estate; Real Estate Salesperson license preferred or willing to obtain; proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook; InDesign experience is a plus; financial, analytical and reporting skills; modeling complex occupancy scenarios, including multi-facility consolidations, city plans and metro area consolidations; excellent writing skills to prepare complete and accurate reporting; excellent oral communication skills to represent the company and maintain the Company’s image; strong organizational skills, creativity, and interpersonal skills; ability to analyze qualitative and quantitative information and translate into strategic deliverables; must be able to work independently and with minimal supervision; resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment; ability to maintain discretion regarding personnel and industry-related matters; a strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

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